Import documentation and Bill of Entry filing
We prepare and check every document your import needs, classify your goods under the right HS code, work out the duty and file the Bill of Entry, so your cargo clears without queries.
Import Documentation
For importers across Gujarat
- Bill of Entry filing
- HS code classification
- Duty calculation
- Licences and permits
What you get with Import Documentation
Bill of Entry filing
We file your Bill of Entry on ICEGATE for home consumption or warehousing, before or after your cargo arrives.
HS code classification
The right HS code decides your duty and any import conditions. We check it against your invoice and product details.
Duty calculation
Basic customs duty, social welfare surcharge, IGST and any anti-dumping duty, worked out before you pay.
Licences and permits
FSSAI, BIS, plant quarantine or other permits your product needs, checked and arranged in time.
Documents checked first
Invoice, packing list, Bill of Lading or airway bill and certificates are matched, so customs has nothing to query.
One team to delivery
After clearance, Neptoria can collect the delivery order and move the cargo to your factory.
Simple from start to finish
- 1
Share your documents
Send the invoice, packing list and Bill of Lading or airway bill on WhatsApp or email.
- 2
We check and classify
We check the documents, confirm the HS code and send you the duty estimate.
- 3
Bill of Entry filed
We file on ICEGATE and follow up through assessment, duty payment and examination.
Documents for your Bill of Entry
Keep these ready. We tell you exactly which ones apply to your cargo.
Always needed
Basic import documents
- Commercial invoice
- Packing list
- Bill of Lading or airway bill
- IEC (Importer Exporter Code)
- GST registration
- AD code and bank details
Depending on your cargo
Extra documents
- Certificate of origin (for FTA duty benefits)
- Insurance certificate
- Import licence or authorisation
- FSSAI, BIS or plant quarantine approvals
- Chartered engineer certificate (used machinery)
- MSDS (chemicals)
Questions about Import Documentation
The Bill of Entry is the document filed with customs to declare imported goods. Customs uses it to assess the duty and release your cargo.
Yes. Advance filing lets customs process the Bill of Entry earlier, which helps your cargo clear faster once it lands.
Duty depends on the HS code and the assessable value of your goods. It usually includes basic customs duty, social welfare surcharge and IGST, plus any anti-dumping or safeguard duty.
Our team clears imports at Hazira Port, ICD Sachin, Mundra Port, Kandla Port and Ahmedabad Air Cargo.
You need an IEC, GST registration and an AD code with your bank. We can help you get these in place before your first shipment.
We get your import and export
registrations ready
- IEC registration
- DSC Class-3
- ICEGATE registration
- AD code at the port
- Bank account for drawback
- Port & ICD KYC
- RCMC with export councilIn progress
IEC Registration
Your Importer Exporter Code from DGFT, the first registration every importer and exporter needs.
DSC Class-3
A digital signature certificate to sign and file documents on ICEGATE and DGFT.
ICEGATE Registration
Register on the customs portal to file Bills of Entry and Shipping Bills and track clearance.
AD Code Registration
Register your bank's AD code at the port so customs can process your export shipments.
Drawback & RoDTEP Bank Registration
Register your bank account with customs to receive duty drawback and RoDTEP benefits.
IEC Annual Update
The yearly IEC update on DGFT that keeps your IEC active.
RCMC Registration
Membership of your export promotion council, such as SRTEPC, GJEPC or CHEMEXCIL.
Port & ICD KYC
One-time KYC at the port or ICD, so your first shipment clears without delay.
Everything your shipment needs
Customs Clearance
Import and export clearance at Hazira, ICD Sachin, Mundra, Kandla and Ahmedabad Air Cargo. We file, follow up with customs and get your cargo released.
Learn moreExport Documentation
Shipping Bill, IEC, AD code, RCMC and port registration, plus the certificates and documents your overseas buyer asks for.
Learn moreOcean Freight
FCL and LCL bookings with shipping lines from Gujarat ports to China, the UAE, Europe, South Africa and the rest of the world.
Learn moreSurface Transportation
Container and cargo transport between your factory, the port and the ICD, planned around vessel cut-offs and delivery dates.
Learn moreMarine Insurance
Marine cargo insurance for your imports and exports, arranged with insurers so your goods are covered while they travel.
Learn moreCargo Claim
Cargo damaged or short-landed? We help you file the claim, arrange the survey and follow up until it is settled.
Learn moreHelpful guides from our team
Customs clearance7 min read
Customs clearance process for imports in India: a step-by-step guide
From IEC and HS code to Bill of Entry, assessment, duty payment and Out of Charge. Every step your import goes through at an Indian port, and how to avoid delays.
Read the guide
Duty & tax6 min read
How to calculate import duty in India: BCD, SWS and IGST with an example
Assessable value, BCD, Social Welfare Surcharge and IGST explained, with a worked example in rupees and the common mistakes that lead to extra duty.
Read the guide
Documentation5 min read
Documents required for import customs clearance in India: a checklist
A complete checklist of import documents: what every shipment needs, what lowers your duty, and the extra certificates for food, electronics, chemicals and used machinery.
Read the guideClear your next import with Neptoria
Send us your shipment details on WhatsApp or ask for a quote. Our team will get back to you with charges and next steps.